With the threat of the coronavirus causing the state to issue a shelter-in-place order, we know our services are still needed. Thankfully, we've taken a lot of steps the last nine years to move our services online. Between the Internet, phone calls and mail options, there is almost nothing you can't get done without leaving your home. We hope that while we all do what it takes to stay safe and healthy, we can still get you the services you need. Keep reading for the contact info for our office and a breakdown of the services you can receive online, over the phone, or through the mail.
First, here's the link for the Macoupin County COVID Resources and Documents Hub
Macoupin County Clerk and Recorder Contact Information
Mailing Address: Macoupin County Clerk, P.O. Box 107, Carlinville, IL 62626
Phone Number: (217) 854-3214 ext 917
Email Address: firstname.lastname@example.org, email@example.com, firstname.lastname@example.org
All document types except deeds requiring the purchase of real estate tax stamps can be recorded electronically through the county’s e-recording options. Please view the ‘E-RECORDING’ tab on the website for options on e-recording. Documents can also be mailed to the above address. If you are unsure about the recording fee, call (217) 854-3214 ext 917 above or email email@example.com
If you are in need of a copy of your deed or other recorded document, all recorded documents from 1829 to present are available online. Visit the ‘ONLINE LAND RECORDS’ tab on the website for links. We are working with the vendor to suspend subscription fees as a courtesy for anyone who may need a copy of their document during the state declared emergency.
If you need a copy of your DD-214 military discharge, please email firstname.lastname@example.org and we can mail a copy to you.
For those applying for a marriage license, you can enter all of the information required on the online application found on the ‘APPLYING FOR A MARRIAGE LICENSE’ tab on macoupincountyclerk.com. Please visit that page for a full description of the virtual process we are using to allow anyone wishing to get married to apply while protecting their safety as well as ours.
For those needing a copy of a birth and death certificate or marriage license, forms can be printed off of macoupincountyclerk.com and either mailed in or emailed to email@example.com. Once received, we can mail the copy back to you. While we can not accept requests over the phone, we would be able to handle a credit card transaction over the phone should you need a copy mailed to you immediately.
With the primary election over, normal election office activity continues. For those needing to check on their voter registration status can visit www.macoupinvotes.com and use the voter look up tool. If someone needs to register to vote, they can also visit macoupinvotes.com and click the ‘REGISTER TO VOTE’ button. They can either use the Online Paperless Application linked there or print out an application and mail it the address above. Anyone with questions on the election can call the number above or email firstname.lastname@example.org.
NOTARIES AND ASSUMED NAMED BUSINESS LICENSES
Notary commission notification letters will still be sent as we receive them from the state. Once you receive your letter, if you send back your signature on a blank sheet of paper to our office, we can mail you your commission. During the state emergency, my office will waive the additional fee from $10 to $5, the same as if you came to apply in person.
Assumed name business license applications are available on www.macoupincountyclerk.com under the ‘ASSUMED NAME BUSINESS’. Applications can be printed out and completed, though they do require a notary to sign. Once completed, they can be mailed back to the office. We will process it and send the next step paperwork to you. During the state emergency, my office will waive the additional fee for mailing from $10 to $5, the same as if you came to apply in person.
DELINQUENT (BACK) TAXES
For anyone needing to pay delinquent taxes, the online property tax search on the homepage of MacoupinCountyClerk.com allows you to see an up to date estimate of how much you owe. State law requires those to be paid by cashiers check, cash or money order so payments would still need to be mailed in. For more information, visit the 'Delinquent Taxes' page.